Vendor Registration

Texas Purchasing Group

The City of New Braunfels has partnered with BidNet Direct as part of the Texas Purchasing Group for its e-procurement and will post bid opportunities to this site. As a vendor, you can register with the Texas Purchasing Group and be sure that you see all available bids and opportunities.

The City of New Braunfels looks forward to providing you with more bid information and simplifying the entire bid, proposal, and quote processes for everyone involved. We appreciate your cooperation and welcome your participation. If you need help registering, please call the Texas Purchasing Group support department at 800-835-4603 (option 2).

• By selecting automatic bid notification, your company will receive emails once the City of New Braunfels has a bid opportunity that matches your company’s business. In addition, the site handles ITB’s, RFPs, and RFQs for other member governmental agencies, districts & authorities throughout Texas.
  • You can register for LIMITED ACCESS which is free and gives you access to the website to check for bids on your own;
  • PURCHASING GROUPS ACCESS for a fee which will send you an email notification for commodities you select with the Purchasing Groups geographic area when bids, addendum, and other bid communications are posted;
  • the last option is the STATEWIDE BIDS ACCESS for an additional fee which will send email notifications for applicable commodities Statewide. 

View Active Solicitations  This site is not supported with the vendor registration and does not provide notices.

Bid Submission

Competitive sealed bids/proposals must be submitted by the date and time noted.  Proposals shall include all specified items in the section and be submitted electronically through Texas Purchasing Group  or placed in an envelope, sealed and clearly identified on outside as a Proposal to Owner, with Proposer’s name and address, and project name. Failure to submit Proposal in this manner may subject Proposer to disqualification. Proposal may be mailed or delivered (in person or by Express Mail or delivery service) to:

Delivery:  

City of New Braunfels

Office of City Secretary – Attn: Purchasing Manager

550 Landa St.

New Braunfels, TX 78130

Labeled as:

CSP – 21-0XX

Street Improvements

Due: (Solicitation Due Date & Time)

Late bids/proposals will not be accepted for any reason and will be returned unopened. Sealed bids are publicly opened at a date, time, and location specified in the bid documents. Tabulations of sealed bids are normally available the day following the bid opening and may be obtained by accessing the City’s Purchasing Web page or calling the Purchasing Division at 830-221-4389. Sealed proposals are opened in a manner that avoids disclosure of the contents to competing offers and keeps the proposals confidential during negotiations.

 The following links will provide additional purchasing information: 

• Standard Terms and Conditions
• Terms and Conditions- Construction Project Manual Sections 6-29
• Terms and Conditions- Construction Project Manual Sections 6-29 for Joint Projects with NBU
• Contract Insurance Requirements
• Forms
• Questions and Answers

Auctions

The City will be periodically offering the general public the opportunity to bid on used fleet vehicles and used equipment through the following online auction sites:

• René Bates Auctioneers, Inc.
• Iron Planet

Governmental entities interested in any of the surplus displayed must email YAlvarado@newbraunfels.gov for more information.

For other auction related inquires, please contact the Purchasing Specialist.

Forms

All related Purchasing forms can be found below. If you have questions regarding Purchasing requirements please contact the Purchasing division.

• Disclosure of Relations Statement- Form CIS
• Conflict of Interest Questionnaire – Form CIQ   
• Form 1295 FAQ
• Tax Exempt Form 
• W-9
• City of New Braunfels W-9  
• Sole Source Affidavit

Ethics Policy

Purchasing will treat vendors in a fair manner, while avoiding the perception of immoral, illegal or unethical behavior.

All vendors or persons doing business with the City of New Braunfels are required to follow the City’s Code of Ethics.

• Keeping competition fair and open.
• Maintaining consistent procurement policies and principles.
• Observing strict truthfulness in all transactions and correspondence.
• Respecting the confidence of sales personnel and their companies as to confidential or proprietary information, as well as being scrupulous about maintaining the highest level of business ethics when dealing with sources and City departments.

Authorized Contact Persons

The persons listed in each solicitation may be contacted for information regarding the Invitation for Proposals.  If the Proposer contacts any other City employee, including Council Members and members of Boards and Commissions, the Proposer may be found in violation regarding Anti-Lobbying and Procurement.

Local Government Code- Chapter 176

The Texas legislature enacted House Bill 914 which added Chapter 176 to the Texas local Government Code, Chapter 176 mandates the public disclosure of certain information concerning pe4rsond doing business or seeking to do business with the City of New Braunfels, including affiliations and business and financial relations such persons may have with City of New Braunfels officers.  An explanation of the requirement of Chapter 176 , the applicable form and a complete text of the law are at the link below.

Disclosure of Relations Statement - Form CIS

Conflict of Interest Questionnaire – Form CIQ  

Certificate of Interested Parties (HB 1295)

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency.

The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016.

The Standard Filing Process Form 1295 must be completed online.

Form 1295 FAQ’s

Anti-Lobbying Policy/Cone of Silence

The City’s Anti-Lobbying/Cone of Silence Policy was adopted to ensure a fair and competitive bidding environment by preventing communication or lobbying between City Officials, employees, or representatives and parties involved in the bidding process that could create an unfair advantage to any party with respect to the award of a City contract. 

The City’s Cone of Silence/Anti-Lobbying Policy prohibits any communication or lobbying activities with City officials, employees and/or its consultants or contractors on matters of a solicitation from its advertisement through the date said item is posted on the forthcoming City Council agenda. During a no-contact period, a bidder shall make a representation only through the authorized contact person.

In the case of an unsolicited or competing proposal for a public-private partnership, the period shall commence on the date that the City receives a notice of intent from a vendor declaring its intention to submit an unsolicited proposal and will end the on the date the notice of award has been posted on the City Council agenda. All provisions of the Cone of Silence/Anti-Lobbying Policy are hereby incorporated by reference.